Sending goods to a company in the Philippines is different from simply listing the name of the recipient. The buyer, the paying party, the importing party and the receiving location may not be the same unit. Clarifying these roles before submitting helps limit document editing mid-stream.
Determine whose name is in the transaction
Ask the partner for the legal name, address, contact information of the department in charge of importing and the data they require on the documents. Do not replace the company name with the employee's name to shorten it. If delivering to a rented warehouse, it is necessary to separate the business address from the actual delivery address and unify the presentation.
According to Bureau of Customs guidance, import documents are determined by the nature of the goods and may include invoices, lists, bills of lading and licenses when applicable. Reference BOC import instructions; Do not consider a general checklist as sufficient for all products.
Create a short responsibility table
- Seller: provides product data, quantity and transaction value.
- Importing party or representative: check documentation requirements in the Philippines.
- Transporter: confirm the scope of services and information needed to organize the shipment.
- Receiving warehouse: confirm appointments, vehicles and count requests.
This table does not replace the contract. The goal is to know who to respond to when there is missing information, instead of passing messages across multiple departments without a single decision-maker.
Check consistency before export
Compare product names, product codes, units of measure and quantities on purchase orders, invoices and packing lists. For example, if the purchase order uses the unit "set" but the listing uses "pcs", it needs to explain what a set includes. Don't let the recipient guess when checking the goods.
Finalize payment and delivery point
Ask clearly who pays the freight, import and domestic delivery costs; Which item is included in the quote? If using commercial conditions in a contract, it is necessary to clearly state the version and location of application, not just an abbreviation. See how to read Philippine quotes and send the expected documents before the goods are sealed.
Exchange lot with Gia Phú Express
Send photos of goods, package number, weight, size and delivery address to Gia Phú to check the appropriate solution. See shipping service to the Philippines, reference price list or exchange via Zalo 097 186 7777.